This privacy notice tells you what to expect us to do with your personal information when you become a member.

Our contact details are: info@wimso.org.uk

What information we collect and use, and why

We collect or use the following personal information as part of our administration and management:

• Contact details (eg name, address, telephone number or personal email address)

• National Insurance number (if you sign a Gift Aid declaration)

Our lawful basis for collecting or using personal information as part of our administration and management is:

• Legitimate interest:

This information is collected to allow us to communicate with the members of the orchestra. Further details are collected to validate our claims for Gift Aid.

Where we get personal information from

We collect your information directly from orchestra members.

How long we keep information

We keep your information for the period of your membership. Where members have signed a Gift Aid form and a Gift Aid Claim has been made we hold those details for six years as required by HMRC.

Who we share information with

In some circumstances, we may share information with HMRC.

Your data protection rights

Under data protection law, you have rights including:

Your right of access

You have the right to ask us for copies of your personal data.

Your right to rectification

You have the right to ask us to rectify personal data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure

You have the right to ask us to erase your personal data in certain circumstances.

Your right to restriction of processing

You have the right to ask us to restrict the processing of your personal data in certain circumstances.

Your right to object to processing

You have the right to object to the processing of your personal data in certain circumstances.

Your right to data portability

You have the right to ask that we transfer the personal data you gave us to another organisation, or to you, in certain circumstances.

You don’t usually need to pay a fee to exercise your rights. If you make a request, we have one calendar month to respond to you. To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice. If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

Last updated 28 April 2024